Job Description

Competitive Minimum QualificationsPermanent service in this title or one year of permanent competitive or 55 B/C service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law.A list of titles approved for transfer is available through Civil Service GOT-IT at It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.DUTIESThe Office Assistant 3 duties in the Division of Administrative Rules will include but are not limited to the following: Verification of Publication Work Products: Conduct high level review and verification of publication work products for the semi-monthly supplementation of the NYCRR; review NYCRR manuscript making sure agency instructions are followed; check that appropriate historical notes, corresponding indices and card file are updated; compare final NYCRR copy against manuscript and proofed copy to verify final NYCRR copy is accurate; complete/review/schedule NYCRR/Register searches. Ensure state agency compliance with SAPA rule making mandates: Review SAPA publication notices and adoptions to ensure that required calendaring deadlines are met and submissions are complete; resolve any issues of noncompliance; notify agencies of rejected notices, consulting with Publications Manager and program counsel as appropriate; act as DOS liaison with regulatory staff in rule making agencies, providing prompt and accurate responses to inquiries and follow-up. Supervision: Ensure that publication deadlines are met; assign tasks to staff with sufficient instruction and guidance; develop performance tasks and standards and provide adequate feedback through evaluation, counseling and other action as necessary and appropriate; establish schedules and ensure compliance with established deadlines; provide training to subordinate staff.Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

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