Job Description

Internal Job Number: P08903UF

Description:

The College of Education is seeking an Executive Assistant to the Dean. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The College of Education's Executive Assistant to the Dean is responsible for direct administrative and technical support to the Dean of the College of Education. This position is responsible for planning, scheduling, and assisting in the day-to-day and long-term activities of the Dean and the College overall.

Responsibilities include:
1. Manages, coordinates and arranges for executive level administrator's travel, calendar, meeting and event planning and tracks expenses on behalf of the administrator.
2. Communicates directives and information from the Dean and Leadership Team to others in the organization.
3. Participates in the development and implementation of policies, procedures and practices of the college.
4. Maintains confidential files and records on behalf of the Dean.
5. Researches and assembles information from a variety of sources for the preparation of records and reports; drafts and provides input on correspondence and other official acts to the Dean.
6. Manages outreach and engagement efforts including serving as the liaison for the administrator with internal and external constituents and stakeholders.
7. Manages projects as determined by the administrator, including projects with confidential and/or sensitive material.

Minimum Qualifications (Staff) / Guidelines (Faculty):

Typically requires Bachelor's Degree in related field. Substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution.

Requirements :

• Bachelor's Degree in Education, Business, or relevant field.
• 3+ years professional administrative support experience with progressively increasing responsibility.
• Progressive experience providing confidential administrative support to a Dean, CEO , or other executive.
• Ability to be self-directed, prioritize, and maintain confidentiality, and demonstrated competency formulating marketing strategies.
• Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience.
• Demonstrable computer skills in MS Office Suite.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Type:

Works typically office hours with some rare non-standard (e.g., evening and/or weekend) work for events.

Additional Salary Information: $65,000 - $78,800

About Oregon State University

Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon's natural wonders. Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state's Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon's leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State's impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension off ... ices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon, State has a presence in every one of Oregon's 36 counties, with a statewide economic footprint of $2.06 billion. Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology. Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visit 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

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Job Tags

Full time, Weekend work, Afternoon shift,

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