Job Description

We’re seeking a motivated and detail-oriented Administrative Assistant to join our team! No extensive experience is required; just a friendly attitude, strong organizational skills, and a willingness to learn. In this role, you will support daily office operations, assist with clerical tasks, and provide excellent customer service. If you thrive in a team environment and are eager to develop new skills, we encourage you to apply and grow with us!

Gorham Sand & Gravel is a highly regarded construction company servicing the entire Southern Maine area. We continue to grow into a large operation with various avenues for growth, but we remain a family-owned company where the owners are deeply involved with the daily operations. 

Responsibilities and Duties

• Provide general administrative support, including answering phones, managing emails, and greeting visitors
• Handle incoming and outgoing mail
• Provide clerical support such as filing, data entry, and document preparation
• Utilize Microsoft Office for creating documents, spreadsheets, and presentations
• Assist with planning and execution of company meetings and special events
• Organize and maintain inventory of office supplies and maintain an orderly workspace
• Assist customers with phone sales orders and aggregate pickups
• Invoice account customers and follow up with past due accounts
• Organize, file and reconcile driver material logs
• Assist with social media posting and engagement
• Perform other duties as assigned to support the overall efficiency and effectiveness of the office

Qualifications and Skills

• Experience in the construction or earthwork industry is a plus
• Previous administrative/office experience a plus
• Basic knowledge of accounting and filing software, Excel, Word, and Outlook
• Able to operate a simple business phone system to answer, communicate with, and transfer callers
• The ability to learn new skills to better serve the customers and coworkers
• Experience with social media and company branding is a plus

Education

Associate or comparable experience

Benefits

• Heath Insurance with 100% Paid* Level
• Vision & Dental Insurance
• Earned Paid Time Off
• Holiday Pay with no waiting period
• 401(K) with Employer Match
• Short & Long-Term Disability Insurance
• Life Insurance
• Profit Sharing
• Training & Career Development

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